Professional Business Letter Templates, Cover Letters, CVs & Resumes

Friday, 22 May 2015

Transfer Request Application Format – Location transfer due to personal reasons

Transfer application letters are really tricky. Basically you write to your manager asking him to let you leave his team and join some other team under some other department or at a new location. Obviously your manager isn’t going to be happy letting one of his star employees leave.

This fact makes putting in a transfer request extremely tricky. Writing such business letters requires careful considerations of your actions, taking extra precautions with the kind of words you use and the tone of the letter. Sometimes it’s advisable to proof read your letters and may be also ask a friend to proof read them for you.

Following is a general purpose template of business letter seeking transfer to a different office location at the same organisation for personal reasons. Same can be modified for seeking transfer into a new unit or department within the organisation.

<Your Name>
<Contact: Address, Company Designation> 
Transfer Request Letter Format
To,
<Manager’s Name>
<Mangers Designation and Contact>

Sub: Application for a Location/ Department Transfer <write this in subject section in case of an email>

Dear <Manager’s Name>

I am really happy with my work and the opportunities I am getting as part of our team. I have really learned a lot and look forward to serve our organisation in the coming years. However as discussed with you earlier, my family is currently living in <location you want transfer to>, which is also my hometown.

With my spouse’s job and schools of my children also being at <location/city>, I am finding it increasingly difficult to give enough time to my spouse and children. Of late this has started affecting my work.

I request you to please release me from my current assignment and approve my transfer to our office in <Location/City> in the same role. The HR department requires your approval to process my application further.

It was indeed a pleasure working with you and I hope our paths cross again.

Thanking you in advance.

Warm Regards!

<Your Name>
<Designation and Contact>

The above template is only for your reference and you will have to modify it as per your location and genuine reason for asking for a transfer. It is always recommended to keep your manager well informed about your issues so he/she will be in a better position to understand and take action in your interest. Check out the block format of business letters and other application letters on this site.

You may also want to check out how to write a professional business letter in case you want to draft your application letter for transfer into a new role or department.

In any case you have any suggestions for request for guidance on writing you customised letter use the comment section below to let us know.


Application Letter Format for Maternity Leave

An Application for Maternity Leave will require you to first find out about the maternity leave policy at your organisation and then accordingly plan and apply for the leave. Not only do you have to plan the leave before the expected date of delivery but also after it.

In most countries, maternity leaves are fully paid but vary in the number of days that are granted. Women writing to your HR department for grant of maternity leave need to mention the start and end date of absence and emergency contact details.

Following template of leave application letter can be used to apply for maternity leave. But while you do it make sure you have written to the HR/ personnel department to find out about your medical entitlements if your employer covers you under insurance.

<Your Name>
<Contact: Address, Company Designation>

Maternity Leave Application
To,
<Manager’s Name>
<Mangers Designation and Contact>

Sub: Application for maternity leave <write this in subject section in case of an email>

Dear <Manager’s Name>

I am writing this letter to bring to your notice that I am seeking maternity leave under the company policy <policy number> and shall remain absent from work from <from date> to <to date>. As discussed earlier I will be working from home for the first one month of this leave period after which I will only be available on call and as per doctor’s advice.

I request you to kindly approve the same. I will be available over phone for the duration of my absence. I have also discussed the pending work with my team and <name of the person who will fill in for you>, who will look after my portfolio/ project in my absence.

During this period my husband/ father/ Guardian <name of husband/guardian> should be reached in case of any emergency and for the purpose of my medical entitlements.

Hope to see you all soon!

Warm Regards!

<Your Name>
<Designation and Contact>

The above template is only for your reference and you should always check out other application letters to see if any other template suits you better. Also check out article on how to write a business letter and application letter for claiming medical/general insurance.

Do write in your suggestions and share this template with your friends and colleagues by using the sharing options below. 

Leave Application Letter Format

Leave Application Letters are written by everyone, but are not appreciated by all managers. This type of business letter is all about convincing your boss to grant you that consideration for a leave even though you might have your leaves pending and may well deserve a break.
A template of application letter for a leave should contain the reason for the absence from work the duration, if fixed, and the alternate arrangements to keep the work going.

Following is a sample template for such a leave application letter. You can directly copy and use this by replacing the content in bold brackets with information relevant to your case.

Leave Application Letter Format
<Your Name>
<Contact: Address, Company Designation>

To,
<Manager’s Name>
<Mangers Designation and Contact>

Sub: Application for leave <write this in subject section in case of an email>

Dear <Manager’s Name>

I am writing this letter to bring to your notice that I shall remain absent from work on <Day and date of leave> or <from date> to <to date> as I need to attend an important family function at my in laws place. <Or provide your own genuine reason>

I request you to kindly consider this as a casual leave and approve the same. I will be available over phone for the duration of my absence. I have also discussed the pending work with my team and <name of the person who will fill in for you>, who will look after my portfolio/ project in my absence.

Warm Regards!

<Your Name>
<Designation and Contact>

The above template is only for your reference and you should always check out other application letters to see if any other template suits you better. If you are requesting for a long sabbatical leave or asking for a vacation make sure you know how to write a business letter to convince your boss.


Do write in your suggestions and share this template with your friends and colleagues by using the sharing options below. 

Wednesday, 20 May 2015

The Client to Business Letter Format

Business Letter Formats vary significantly based on the author and the intended recipient of the letter. Not only does the structure and format of the business letter change but also the tone and language used to write the letter changes. These letters are addressed to a superior or to a higher office within or outside your organisation. The tone is generally kept assertive, formal and the letter serves the purpose of putting up your case for consideration in some matter of importance to you.

A typical client to business type letter is made up of three main parts in which the client or the applicant presents his or her case for consideration. These letters are mostly written in the Block Format for Business Letters and may be emailed or personally delivered. The letters that come under this category are as follows.

Application letters are business letters requesting action in response to a request made via the letter. Most of will write several application letters during our professional life but carefully formatting your application letters will lead to better results and you just might get that well deserved vacation leave approved. Typical application letters range from Job application letters, leave application letters of simply application for a transfer or a recently opened position within your organisation.

Application Letters

Resumes
When you are looking for a new job or simply want to stay competitive, it is very important to format a perfect resume. Your resume is your passport to a well deserved job opening. It is usually the first screening barrier to cross in order to get you job application in front of the interview panel. Check out the latest resume formats suited for your level of experience.

Know the difference between a Resume, CV and a Bio-data  

Curriculum Vitae – Popularly known as CVs
When you are fresh out of college and looking for your first job, your curriculum vitae tells the recruiter about your achievements in college and why giving you a break will be a right decision for the organisation. CV Formats are meant to give a brief snapshot of your professional accomplishments and trigger a conversation about how your skills will make profit for your potential employer.

Cover Letter Formats
While a Resume or a CV is all about you, a Cover Letter is about your potential employer, more precisely, about how you are the best candidate for the current position at the organisation. A Cover Letter accompanying your job application and resume goes a long way in improving your chances of landing that job ahead of your competitors. Cover Letters are always customized and written in response to a vacancy. Check out the best Cover Letter Formats here.

Statement of Purpose
This is generally writing along with an university application or for the purpose of higher education or internal assessments. Increasingly many institutes ask applicants to submit a statement of purpose or an essay or argument analysis to evaluate the individual’s acumen to reason and analyse a given situation.

Letter of Reference or Recommendation
As you grow in your career, so does your network and this network is your greatest advertisement dossier. Many employers will ask for a reference letter or a letter of recommendation from your previous manager for professor at the university to evaluate your past performance. And many ask you to recommend them too. Check out formats for both here.


Is there anything that we missed or if there is a particular business letter format that you want us to cover, do let us know via the comments section below.

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