Professional Business Letter Templates, Cover Letters, CVs & Resumes

Friday, 22 May 2015

Transfer Request Application Format – Location transfer due to personal reasons

Transfer application letters are really tricky. Basically you write to your manager asking him to let you leave his team and join some other team under some other department or at a new location. Obviously your manager isn’t going to be happy letting one of his star employees leave.

This fact makes putting in a transfer request extremely tricky. Writing such business letters requires careful considerations of your actions, taking extra precautions with the kind of words you use and the tone of the letter. Sometimes it’s advisable to proof read your letters and may be also ask a friend to proof read them for you.

Following is a general purpose template of business letter seeking transfer to a different office location at the same organisation for personal reasons. Same can be modified for seeking transfer into a new unit or department within the organisation.

<Your Name>
<Contact: Address, Company Designation> 
Transfer Request Letter Format
<Manager’s Name>
<Mangers Designation and Contact>

Sub: Application for a Location/ Department Transfer <write this in subject section in case of an email>

Dear <Manager’s Name>

I am really happy with my work and the opportunities I am getting as part of our team. I have really learned a lot and look forward to serve our organisation in the coming years. However as discussed with you earlier, my family is currently living in <location you want transfer to>, which is also my hometown.

With my spouse’s job and schools of my children also being at <location/city>, I am finding it increasingly difficult to give enough time to my spouse and children. Of late this has started affecting my work.

I request you to please release me from my current assignment and approve my transfer to our office in <Location/City> in the same role. The HR department requires your approval to process my application further.

It was indeed a pleasure working with you and I hope our paths cross again.

Thanking you in advance.

Warm Regards!

<Your Name>
<Designation and Contact>

The above template is only for your reference and you will have to modify it as per your location and genuine reason for asking for a transfer. It is always recommended to keep your manager well informed about your issues so he/she will be in a better position to understand and take action in your interest. Check out the block format of business letters and other application letters on this site.

You may also want to check out how to write a professional business letter in case you want to draft your application letter for transfer into a new role or department.

In any case you have any suggestions for request for guidance on writing you customised letter use the comment section below to let us know.

Location: Bengaluru, Karnataka, India


  1. While writing a business later, you are required to show professionalism. Even a minor mistake is not acceptable. The transfer letter is the trickiest. This was very helpful.

  2. It is an easy format to transfer applications. I am sure that is the best choice to improve your writings you will have in your life!


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